The name of the organization shall be Paradise Elementary PTO. 

Section 1. The purpose of Paradise Elementary PTO is as follows: to support the education of the students attending Paradise Elementary School, by providing enrichment opportunities beyond the basic classroom setting, to foster relationships between parents, teachers, and staff in an effort to achieve the best possible education for every student, and to promote a sense of community among our children, parents and staff. 

Section 2. The Paradise Elementary PTO shall raise funds to be used solely for the purpose of achieving the objectives in Article II, Section 1, within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal Tax Code. 

Section 1. Any parent, guardian, adult family member, or other adult standing in loco parentis for a student at Paradise Elementary School may be a member. The principal and any faculty or individual employed at the school may be a member and have voting rights. 

Section 2. There is no fee to be a member of Paradise Elementary PTO. 

Section 1. Officers. The officers shall be President, Vice president, Secretary, and Treasurer. Additionally, all officer positions will allow for a Co Officer as deemed appropriate by the executive board. In the event that there are Co-Presidents, a Vice President is not required but may still be elected. 

a. President. The president(s) shall preside over meetings of the organization and of the executive committee, serve as the primary contact for the principal, represent the organization at meetings outside the organization, shall coordinate the work of all the officers and committees so that the purpose of the organization is served. 

b. Vice President. The vice president(s) shall assist the president(s) and carry out the president’s duties in his or her absence or ability to serve and shall oversee fundraising committees. 

c. Secretary. The secretary(ies) shall record the minutes of all meetings and prepare them for distribution to the school staff and all parents/guardians of students within Paradise Elementary School, shall keep all records of the organization, prepare minutes for presentation at the next Paradise PTO meeting, and send notices of meetings to the membership. 

d. Treasurer. The treasurer(s) shall receive all funds of the organization, keep an accurate record of receipts and expenditures, make disbursements as specified by the Paradise PTO budget or as directed by the executive committee, present a treasurer’s report at every Paradise PTO meeting and at other times of the year when requested by the executive committee and make a full report at the end of the year. 

Section 2. Nominations and Elections. Nominations will be held at a regular meeting in April with elections being held at the regular meeting in the month of May. Nominations for officers may be made from the floor. Voting shall be by voice vote. If more than one person is running for the same office, a ballot vote shall be taken. 

Section 3. Eligibility. Members are eligible for any office if they have been a member of Paradise PTO for a minimum of three (3) months prior to nominations and have district approved clearances on file with the school district. 

Section 4. Terms of Office. Officers are elected for a term of one (1) year. Officers may only hold one office at a time. Officers shall assume their official duties July 15th of said year. 

Section 5. Vacancies. If there is a vacancy in the office of president, the vice president will become the president. At the next regularly scheduled meeting, a new vice president will be elected. If there is a vacancy in any other office, members will fill that vacancy through an election at the next regular meeting. 

Section 6. Removal from Office. Officers can be removed from office with cause by a two-thirds vote of those present at a regular meeting where previous notice has been given. 

Section 1. Regular Meetings. The regular meetings of the Paradise PTO will be held monthly during the school year. The dates and times of the meetings shall be determined by the executive board and the principal. 

Section 2. Special Meetings. Special meetings may be called by the president(s) or any 2 members of the executive board. An election meeting shall be held in May. 

Section 3. Quorum. All votes taken will be decided by a simple majority of all organization members present. If the need arises for an organizational vote prior to a regularly scheduled meeting and time does not allow for planning of a special meeting, an electronic vote may be taken. The quorum shall be 6 members of the organization. As outlined in Article VI, Section 2, the Executive Board reserves the right to, shall it deem necessary, vote on items requiring immediate attention between regular meetings. 

Section 1. Membership. The Executive Board shall consist of the officers, principal of the school and teacher representative. 

Section 2. Duties. The duties of the Executive Board shall be as follows: to transact business between meetings in preparation for the general meeting, create standing and special committees, prepare and submit a budget to the membership, approve routine bills, and to prepare and present reports and recommendations to the membership. Members of the PTO shall make the decisions in the organization, however if a decision must be made between PTO business meetings, it shall be made by a majority vote of the Executive Board. 

Section 3. Meetings. Meetings of the Executive Board shall take place as needed throughout the year, called by any 2 board members with at least 24 hour notice. 

Section 4. Quorum. The quorum of the Executive Board shall be three to six members. 

Section 1. Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees 

Section 2. Standing Committees. The executive board may create standing committees as it deems necessary, to promote the objectives and carry on the work of the organization. 

a. The chairman of each standing committee shall serve a term of one (1) year. Subsequent terms may be served by those persons who have signified their consent to serve. 

b. The chair of each standing committee shall present their plan of action during regular monthly meetings. No committee work shall be undertaken without the consent of the president(s) and the approval of the principal. 

Section 3. Special Committees. The executive board may appoint additional committees as needed. 

Section 1. The fiscal year of the Paradise PTO shall begin on July 1 and end on June 30, inclusive. 

Section 2. A tentative budget shall be drafted by the treasurer(s) with the assistance of all other officers in July and presented in the fall of each school year to be approved and made the official budget by a majority vote of the membership present at the first regular meeting. 

Section 3. The treasurer shall keep accurate records of any disbursements, income, and bank account information. 

Section 4. Authorized signers of any checks shall be the president(s) or the treasurer(s). 

Section 5. Committee expenditures are budgeted and approved in advance. If a committee anticipates non-budgeted costs, or an overage of greater than $25.00, the committee chair must approach the PTO Executive Board for approval and a vote to approve these costs at a monthly meeting before they are incurred. 

Section 6. Any item/disbursement being requested not covered under section 5 must be presented to the executive board at least one week prior to the scheduled voting meeting and will require approved by a majority vote of members present at that monthly meeting. 

Section 7. The treasurer(s) shall prepare a financial statement at the end of the year, to be reviewed by the audit committee. 

Section 8. An annual audit will be performed by an audit committee of at least 3 people after the end of the fiscal year. 

Section 9. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with membership approval, used for the benefit of the school. 

Section 1. These by-laws may be amended at any regular or special meeting, providing that previous notice was given at least twenty-five (25) days prior to the meeting at which the amendment is to be voted upon. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Amendments will be approved by a two-third vote of those present at the meeting. 

Section 2. A special committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws, only by a majority vote at a meeting of the Paradise PTO. 

Section 3. These by-laws shall be reviewed annually by the executive board and presented for review at the first regular meeting of the school year. 

Section 1. The Paradise PTO may be dissolved at a regular or special meeting, providing that notice was given at least thirty (30) days prior to the meeting at which the dissolution is to be voted on. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Dissolution will be approved by a two-third vote of those present at the meeting. 

Section 1. Purpose. The purpose of the conflict of interest policy is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization, or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest to nonprofit and charitable organizations. 

Section 2. Policy. Officers and members have a duty to avoid potential or apparent conflicts of interest. To avoid the appearance of impropriety, it is important for individuals to disclose any of the following facts. 

• Whether they have a potential conflict of interest with respect to any transaction, business decision or other matter in which the organization is involved.
• Whether they have a financial, business or personal interest in an entity in which the nonprofit organization is or will be doing business.
• Whether individuals related to them have a financial, business, or personal interest in an entity with which the nonprofit organization is or will be doing business
• Whether they serve as a director, member or employee of a corporation with which the nonprofit organization is or will be doing business. 
  
  

Section 3. Procedure. The board should proceed with caution when any of the above facts are present because there may be a conflict of interest. An individual who has a potential conflict with respect to a particular transaction should abstain from participating in the negotiations and decisions surrounding that transaction.